STUDENT GRIEVANCE PROCEDURES
Conduct of the Hearing
Committee Chairperson shall call the Hearing to order, introduce the
participants, and announce the purpose of the Hearing.
Burden of Proof and
Each party to the grievance may call witnesses and
introduce oral and written testimony relevant to the issues of the
grievance. The grievant(s) and the respondent(s) have the right to question
all witnesses and to review all documents presented to the Formal Grievance
Formal rules of evidence
shall not apply. Any relevant evidence shall be admitted.
The burden shall be upon
the grievant to prove by a preponderance of evidence that the facts alleged
The grievant(s) or the respondent(s) shall have the right to be assisted by
a Student Advocate or by an individual of their choice. The grievant(s) or
the respondent(s) may assist him or herself, or may be assisted by a person
of the party's choice, except that neither the grievant(s) or the
respondent(s) shall be entitled to representation by legal counsel.
Exclusion of Witnesses:
The Hearing shall be closed and confidential, unless it is the request
of both parties that the Hearing be open to the public. Any such request
must be made in writing no less than five (5) days prior to the date of the
In a closed Hearing,
witnesses shall not be present at the Hearing when not testifying unless
both parties and the Formal Grievance Hearing Committee agree to the
Hearing shall be tape-recorded in accordance with the following procedures:
All oral testimony should be tape-recorded. If a person called
upon to testify refuses to consent to being recorded, they may not testify
at the Hearing.
- At the beginning of every Hearing, all parties present for the
Hearing shall orally identify themselves by name for the tape-recording.
The Committee Chairperson shall instruct all parties present
for the Hearing to identify themselves when speaking and instruct all
present that only one person is to speak at a time so the tape-recording
will be understandable.
- Only one tape-recorder shall be allowed for the Hearing. No
other recording device may be allowed.
When the presentation of
evidence is concluded, the Formal Grievance Hearing Committee's
deliberations shall be confidential and closed to all parties. The Formal
Grievance Hearing Committee's deliberations shall not be tape-recorded. Only
those Committee members present throughout the hearing may vote on the
The grievance file,
including tapes and all documents, shall be retained in a secure location on
campus for a period of four (4) years. The grievant(s) and the respondent(s)
may have access, upon request, to the files and tapes through the Associate
Dean of Student Affairs. The individual making the request pursuant to Board
Rule shall pay the costs of any copies requested.
The Formal Grievance
Hearing Committee shall meet and consider the relevance and weight of the
testimony and evidence presented. This Committee shall reach a decision only
upon the record of the Hearing and shall not consider matters outside of
that record. Within five (5) days following the conclusion of the Hearing,
this Committee shall issue a written recommendation that includes a
statement of reasons for its conclusions.
recommendation shall be forwarded to the Grievance Council through the Chief
Student Services Officer with copies to the grievant(s) and the student